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WELCOME TO THE ADDVENTIVE ACADEMY The Addventive Academy is a place for bookkeepers across Canada to further their knowledge and their practice. Our software-of-choice is QuickBooks ® produced by Intuit Canada Ltd. and rivalled by Simply Accounting ® produced by Sage AccPac International Inc. Whichever software you choose, you will find our News and Resources pages helpful and informative. We hope to be your "bookkeeping central" by providing information and links to commonly-used resources plus news, books, CDs, newsletters, educational courses, and more regardless of the medium you use to perform your bookkeeping. We don't want to be good, we want to be invaluable to you! ISSUES TO WATCH FOR IN QUICKBOOKS 2008 and 2009 The Addventive Academy has started a list of critical issues that may impact the accuracy and integrity of your data. If you know of an issue that is not listed here, email Arlene directly with details: Issue #1. Upon converting to QuickBooks 2008/09 from an earlier version of QuickBooks, note that taxes will not calculate correctly in both customer and vendor "memorized" transactions. You must re-create and re-memorize all transactions in the "Memorized Transaction List" upon converting to QB 2008/09 (see issue #3 for assistance). Issue #2. Transactions posted from the "Memorized Transaction List" may appear correct until you edit the transaction. If the "Memorized Transaction" was created in the "Memorized Transaction List" prior to converting to QB 2008/09, taxes will not calculate correctly if you change any value in the transaction: the GST and/or PST will zero-out (see issue #3 for assistance). Issue #3. Transactions posted PRIOR TO converting to QuickBooks 2008/09 will not calculate taxes correctly if you change any value within the transaction. Changing any value in the transaction will cause the GST and/or PST to zero-out. The solution is to change all tax codes in the transaction to something other than what they should be. Use your tab key to move to the field after the "Tax" column. Then, move back to the "Tax" column and change change the Tax Code back to what it should be. This will ensure that the taxes calculate correctly in the GST and/or PST fields. Issue #4. Customer and vendor names no longer appear in "QuickReports" generated from "GST Payable" and/or "PST Payable". You can add the "Source Name" column to these reports and you can "Sort" by the "Source Name" column, but you cannot "search" for anything in the "Source Name" column. All names in the "Name" column in "QuickReports" for GST Payable appear as "Receiver General". All names in the "Name" column in "QuickReports" for PST Payable appear as the name of the provincial body where funds are payable to (such as the "Minister of Finance"). Issue #5. You cannot search for any name in the "Source Name" column of a report. Issue #6. Payroll Schedules (QuickBooks Pro only): The fields for pay period end and cheque dates do not line up with the corresponding text. The solution is to fill in all fields and calendars FROM THE BOTTOM OF THE WINDOW UPWARD, noting the text that would/should otherwise apply to that field or calendar in the same fashion (FROM THE BOTTOM OF THE WINDOW UPWARD). Issue #7. Payroll Tables are not automatically activated and "Payroll" is not automatically licensed where you install and register "QuickBooks 2008/09 with Payroll". Contact Intuit Canada for assistance. Issue #8. There is no option to export the "Payroll Item List" as an ".iif" file so that it can be imported into another QuickBooks company file. Issue #9. It is not uncommon for QuickBooks to terminate when you try to edit the values in a previously-recorded transaction. The solution is to restart QuickBooks and create a JOURNAL report for "all" transactions, filtering for transactions that were "Edited/Modified" today. Add the "Entered/Modifed" column to the report, and then choose to "Sort" the report by the "Entered/Modified" column. The report will then show the transaction that was most recently modified. You can choose to re-check the transaction that was most recently modified by double-clicking on it. Issue #10. Where the user created "Items" in the "Item List" prior to converting to QB 2008/09, and where those "Items" posted directly to GST or PST on the Chart of Accounts, QuickBooks will convert those Items to tax items. You will need to recreate said Items in the Item List. Issue #11. Fields for "Items" in the Item List that were previously editable may no longer be editable in QuickBooks 2008/09. Where the information was incorrect prior to updating to QuickBooks 2008, it cannot be corrected. Issue #12. You cannot post directly to "GST Payable" or "PST Payable" without being prompted and without being required to type "Yes" for your selection. Issue #13. The PST Registration Number and many other areas of "Preferences" which were previously editable are notr found in QuickBooks 2008/09. Issue #14. Changing the login username of the "Administrator" in QuickBooks 2008/09 DOES NOT OVER-RIDE THE DEFAULT USERNAME OF THE "ADMINISTRATOR". In other words, even if the login name of "Admin" is changed, any user who knows the administrator's password can still log in using the username "Admin". Issue #15. You cannot save a "Voided" customer Credit Memo. The solution is simply to change all values in the transaction and save it. Issue #16. Removing report columns from a report may not result in the columns actually being removed ie) they may print on top of each other. Best to select "Print Preview" before printing a report where you have removed any columns. Issue #17. Vacation Pay may not track properly on paystubs is a paycheque is "Voided". Issue #18. "Pay Payroll Liabilities" window defaults to today's date even if "Preferences" are set to use the last date entered as the default for new transactions. Issue #19. Tax Codes are not retained in new transactions where "Preferences" are set to automatically fill transactions. No solution other than to retype the tax code in the transaction. Issue #20. "Advanced Find" feature may not be able to find an "amount" in a customer payment. Solution is to generate a "Journal" report and search for the amount there. Issue #21. A "QuickReport" on the Receiver General vendor will not produce results that include "Payroll Liability Cheques". Issue #22. Using the "Find" or "Advanced Find" to search for a cheque in the amount of $0.00 will produce undesirable results.
A NOTE ON QUICKBOOKS 2008 and 2009: QuickBooks 2008 and 2009 are substantially different from prior versions of QuickBooks. Although the platform was expected to be more robust than earlier versions of QuickBooks, the Addventive Academy has experienced a greater frequency of error codes and automatic closing of the software than earlier platforms. We hope to offer a learning guide based on the QuickBooks 2008/09 platform in early 2009.
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FOR QUICKBOOKS 2007 AND QUICKBOOKS MULTICURRENCY EDITION: BOOKKEEPING WITH QUICKBOOKS ® THE CANADIAN GUIDE 2nd EDITION & COMPANION WORKBOOK BOOKKEEPING WITH QUICKBOOKS ® THE CANADIAN GUIDE 2nd EDITION Building on the success of Bookkeeping with QuickBooks® The Canadian Guide, this 2nd Edition is sure to be a desk-side reference! For QuickBooks 2007 and QuickBooks Multicurrency Edition users, the text offers detailed screenshots and explanations show you exactly what your screen should look like for the task at hand. Bookkeeping with QuickBooks® The Canadian Guide 2nd Edition starts you at the beginning with a review of basic bookkeeping so that you understand "why" bookkeepers do what they do. Throughout the book you are given invaluable pointers and concepts when you need them whether you are doing books for a motel, a dart club, a dress shop or a trucking company. Bookkeeping with QuickBooks® The Canadian Guide 2nd Edition leads you step-by-step to setting up a company file, entering data and generating reports. No other QuickBooks® resource teaches you to walk before you run! The Index and Page References in the back of the Guide steer you to appropriate sections of the book when you need answers. Also available is the Companion Workbook Bookkeeping with QuickBooks® The Canadian Guide 2nd Edition which provides repetitive exercises to practice your data entry skills: "Practice Makes Perfect." Bookkeepers, business owners and students will all benefit from Bookkeeping with QuickBooks® The Canadian Guide 2nd Edition. Order your copy today, or subscribe to the Addventive Academy newsletter. Knowledge is power. Empower yourself. |
 Bookkeeping with QuickBooks ® The Canadian Guide 2nd Edition by Arlene Nora Arlow
Order Your Copy
Now!
Paperback Edition
Bookkeeping with QuickBooks ® is a 500-page resource book covering basic bookkeeping,
set-up for A/R, A/P and payroll for QuickBooks 2007 and QuickBooks Multicurrency
Edition. The text includes step-by-step instructions for implementing the
reports and features that every user needs for
QuickBooks Pro or Premier.
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NEW QB 2008 - NEW SALES TAX MODEL & TAX CODES LIST
The introduction of QuickBooks 2008 saw considerable
changes on how "Tax Codes" (Sales Taxes) are handled in both purchase and sales
transactions.
CLICK HERE to view the February, 2008
edition of our BooksBetter newsletter for an overview of the new sales tax model
by Mr. Andrew Holmes, CA.
GST CHANGE IMPACTS QUICKBOOKS TAX CODES LIST
The Canadian rate of GST (Goods and Services Tax) changed from 6% to 5% as of
January 1, 2008. Unlike Canadian Payroll Taxes, consumer taxes in
QuickBooks do not change automatically. For QB 2007 and QB Multicurrency
Edition users, revise your "Tax
Codes List" to ensure that your data entry is accurate.
CLICK HERE to view the PDF
document explaining how to update your QuickBooks "Tax Codes List". DOWNLOADABLE OFFICE FORMS Every office needs help with drafting forms that are commonly used. Spare yourself the agony and expense by choosing from our downloadable forms to keep your office or a client's office accountable. CLICK HERE to view the PDF forms on our "Resources" page.
TRAINING PROGRAMS
PUBLICATIONS
BOOKSBETTER NEWSLETTER INCLUDES INFO. ON QUICKBOOKS 2008!!! OUR NEXT NEWSLETTER WILL BE COMING IN FEBRUARY 2009 BooksBetter is the news and information publication of the Academy. The purpose of the newsletter is to keep you informed on software updates, industry developments, taxation issues and tips and tricks you can use to beef up your skills.
» To subscribe to the free PDF version of BooksBetter, CLICK HERE. QUICKBOOKS TRAINING IN YOUR COMMUNITY If you would like the Addventive Academy to offer QuickBooks in your community, please send us an email!
TESTIMONIALS
INTERNET LINKS FOR YOUR OFFICE We strive to provide links for important business, government and office suppliers to keep your office running smoothly. CLICK HERE to check out the list and bookmark the page!
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MORE ABOUT THE ADDVENTIVE ACADEMY The Addventive Academy is based in Keremeos, British Columbia, Canada. Located in the beautiful Okanagan-Similkameen region, Keremeos is The Fruit Stand Capital of Canada. We are a member of Similkameen Country, the valley-wide Chamber organization. Our affiliate Axis Office Services enjoys member benefits in the Penticton & Wine Country Chamber of Commerce as well as Okanagan Home Business. The Addventive Academy operates under Addventive Bookkeeping Resource Ltd. Addventive Bookkeeping Resource Ltd. is proud to have signed on as the first Affiliate member of the Canadian Bookkeepers Association and encourages all bookkeepers to join. With the increasing complexity of national and international business affairs and the fact that no one individual can know everything about bookkeeping, the role of the CBA is vital to disseminate information and raise the bar for Canadian bookkeepers. From conferences to newsletters to forums, the CBA is on the leading edge of the bookkeeping industry. For QuickBooks ® users, you will find Intuit Canada Ltd.'s PAS (Professional Accounting Solutions) website and Intuit Canada Ltd's Knowledge Base an excellent resource. Simply Accounting ® users will undoubtedly Sage Software's Support page extremely helpful.
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| |Resources for Serious Bookkeepers| |
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